29th CSC Annual General Meeting

To:       All Ordinary Members

Dear Sir / Mdm

Notice is hereby given for the 29th Annual General Meeting of the Changi Sailing Club which will be held in Tekong Cove at the Clubhouse on Friday, 29 July 2016 at 7.00 p.m. Buffet dinner will be served from 6.00pm onwards.

In accordance with Para 22(iv) and 22(vi) of the Club’s rules, at the meeting the following members of the Committee are to be elected:

1.         Vice Commodore

2          Rear Commodore (Sailing)

3.         Treasurer

4.         Social Secretary

Nominations for the election of the foregoing membership on the Committee must be submitted by completing the attached nomination form.  The completed form with signatures of the candidate, proposer and seconder, must reach the Honorary Secretary at the Club Office no later than 5.00 p.m. on Friday, 22 July 2016.  Copies of the nomination forms received will be posted on the Club’s official notice board.

All members who are eligible to vote must cast their votes in person or may appoint a proxy to do so on their behalf (refer to Club Rules Clause 35). 

 Clause 35(ii) reads as follows:

“No Voting Member is permitted to hold more than one proxy. Where a Voting Member holds a proxy, he shall be entitled to one vote in his capacity as proxy for the Voting Member whom he represents in addition to his own vote as a Voting Member, provided that, for the purpose of determining whether there is a quorum for the General Meeting, the Voting Member holding a proxy shall be deemed as one person. Proxies cannot constitute part of the quorum.  Such instrument of proxy must be lodged with the Secretary of the Club not less than 48 hours before the time appointed for the holding of the General Meeting or adjourned meeting to which it refers, and in default shall be treated as invalid.”

Appointment of the proxy for the purpose of voting in the meeting must be done in writing by completing the attached Proxy Form.  The duly completed original Proxy Form must reach the Honorary Secretary at the Club Office no later than 3.00 pm on Wednesday, 27 July 2016.  Please register and collect your voting form before 7.00pm on 29 July 2016 at the reception office

 The Agenda for the meeting is as follows:-

            1          To confirm the Minutes of the 28th Annual General Meeting

            2          To receive the Annual Report for the Financial Year 2015/2016

            3          To receive the Accounts for the Financial Year ended 31st March 2016

            4          To elect :-

(a)            Vice Commodore
(b)            Rear Commodore (Sailing)
(c)            Treasurer
(d)            Social Secretary

 

            5          To appoint Auditors

            6          To deal with any other business brought before the meeting in accordance with Rule 31(i)(d) of the Club Rules -

“To transact any other business of which seven days' notice has been given in writing to the Hon Secretary.”

The audited Financial StatementAccounts for the year ended 31st March 2016 will be posted on the Club website at www.csc.org.sg by Monday, 25 July 2016.

Yours faithfully

Ad Smit - Honorary Secretary, Changi Sailing Club

Please click to download the meeting papers: